What to Look for in a Data Room Solution

The most effective virtual data rooms should have a wide range of features. Choose a user-friendly platform that doesn’t have a long learning curve and is compatible with any operating system or device. It should provide 24/7 customer service and be readily available when you require it.

Datarooms should be equipped with a drag and drop feature that allows them to upload large files quickly, and create an index in virtual-deal-room.info/ideals-board-portal-a-comprehensive-overview-of-the-ultimate-board-management-solution one click. They should also provide advanced search capabilities. They should have search tags, labels, filters, and character recognition software to allow full-text searching across all documents. They should also be able to merge multiple files into a single PDF document.

The ideal vendor of a virtual data space should offer granular security features that protect sensitive information from unwelcome eyes. iDeals, Citrix and Datasite are three companies that excel in this regard, offering multi-factor user authentication along with a custom deal workflow, mobile device management and access permissions for granular access.

The datarooms offered by iDeals enable administrators to invite users either individually or in bulk, configure sign-in security options, and set access permissions including the capability to view and download secure PDFs as well as print. Administrators can control the rights of users, and monitor the changes in audit logs that are detailed. They can also create color-coded reports of the most popular activity to provide an accurate view of group activity. These reports reveal the number of people invited, the number of people registered, the number of authorized and accessed documents, and Q&A questions posted.

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